Terms and Conditions of Participation
For security reasons the NPPA does not publish our current Tender list via any website, please contact our information department directly to inquire and acquire the current tender and the tender documents.
Eligibility and Rules of origin of Participation:
Our entire Tender Supply project is open to all legal persons {Participating either individually or in a group (consortium) of Tenders}, foreign companies which are established in all Country or Territory of the Regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed. All products supplied under this contract must be of good quality and in compliance with standard.
Accredited Agents/ Agent Commission:
Every Tenderer/ Supplying Company must have a local Agent as representative in the Buyer Country. All our Agents are entitled to a certain Commission amount from the total Supplier Invoice Value as their remuneration which will be bargained and agreed on with the Supplier and the said Agent. This amount is payable to the Agent by the Supplier only and when the Supplier receives full 100% payment from the Procurement Board.
Submission of Tender Supply/Bid Document:
Tender Submission Procedures – Bids/Suppliers documents must be submitted by hand to the Secretary Tender Board Procurement Committee through the Government Accredited Agent that will function as a Local Representative to the respective Company throughout the Tender supply processes.
Tender/Contract Supply Documents:
The following documents are required to be submitted by the supplier as their Contract Supply Documents through the accredited Agent representing them.
1. - A Quotation or Pro-forma Invoice Covering the Products to be Supply
2. - A Letter of Intent stating Suppliers ability to handle the Contract perfectly
3. - Certificate of Standard for the Product(s) to be supplied (if any)/ Specification or Data Sheet
4. - A Letter Authorizing and Appointing a Local Company or Enterprise as Agent/Representative for the Tender process.
5. - Certificate of Origin; Bill of Lading; Shipping Bill; Bill of Exchange; Certificate of Inspection/Quality Check; etc.
6. - Proof of Payment for the Tender Registration formalities confirmable by the NPPA before the Tender Bidding Meeting and Evaluation
7. - Completed Copy of the Application/Registration Form from the International Trade & Investment Commission using your Company Information.
8. - Full Description of Bidding Products: Bidders should provide adequate information about their bidding products (Including lucid photos where necessary).
9. - Company Profile/Introduction: Bidders should in writing officially introduce their Company for the Tender Procurement Committee to know them comprehensively.
10. - Evidence of Company Registration: Each Tenderer must provide documentary evidence of their Registration or Incorporation as a Legal Organization in their Country of Origin.
Performance Guarantee:
The successful Company may/ may not be asked to provide a Performance Guarantee or Performance Guarantee Letter immediately after the receipt of the Award Notice before the official signing of the contract.
Supply/Delivery Duration:
The Tender supply duration is 1-12 months after the supplier’s confirmation of full payment and also partial shipment/delivery is allowed.
Payment Terms:
Every Contract Winner receives 100% advance payment before Production and Supply; as the procurement Board reserves the sole right to pay in advance.
Meeting and Site Visit:
The Procurement Board may at their discretion send a delegation to the Supplier’s Company or factory in order to ascertain their production plant, level of production in progress and have a meeting therein, a Supplier who wishes to come for an official negotiation is allowed to visit this office on appointment.
Language of the Contract:
All written communications for this Tender Procedure and Contract formation must be in English Language only.